MODEL REFERENCE

Brother FAX-T94

14 errors · 13 troubleshooting topics · 105 guides

Brother FAX-T94

The checks and guides below come from the official manuals for this model.

Errors and messages

Shown on the machine display
CHECK CARTRIDGEcHECK CARTRIDGE
The machine is out of ribbon or the cartridge is incorrectly installed.: Reinstall the print cartridge, following Changing the ribbon.
CHECK DOCUMENTcHECK DOCUMENT
The document was incorrectly inserted or fed, or too long.: Insert the document again. For a jam, unplug power, remove unjammed documents, open the top cover with its right lever, pull the jammed document toward the front, and close both sides until they click.
CHECK PAPERcHECK PAPER
The machine is out of paper.: Add paper, then press Fax Start.
COMM.ERRORcOMM.ERROR
Poor telephone-line quality caused a communication error.: Try the call again. If it persists, ask the telephone company to check the line.
CONNECTION FAILcONNECTION FAIL
The polled fax machine is not in Polled Waiting mode.: Check the other machine’s polling setup.
COOLING DOWNcOOLING DOWN
The print head overheated.: Wait 30 minutes for it to cool.
COVER OPENcOVER OPEN
The cover is not fully closed.: Close the cover.
DISCONNECTEDdISCONNECTED
The other person or their machine stopped the call.: Try sending or receiving again.
MACHINE ERROR XXmACHINE ERROR XX
The machine has a mechanical problem.: Unplug the machine, then contact your Brother dealer for service.
NO RESPONSE/BUSYnO RESPONSE/BUSY
The dialled number does not answer or is busy.: Verify the number and try again.
PAPER JAMpAPER JAM
Paper is jammed in the machine.: Unplug the power cord before clearing a jam. Remove paper that is not jammed. Open the top cover with the right-hand lever. Gently pull the jammed paper from the tray toward the front; if the printout is jammed, pull it toward the front too, not the rear. Remove the print cartridge and turn its spool to tighten the ribbon. Reinstall the cartridge. Close the top cover, pressing down on both sides until it clicks. Reload the paper tray.
OUT OF MEMORYoUT OF MEMORY
4 checks
First fax page is being scanned
Press Stop/Exit to cancel.
A subsequent fax page is being scanned
Press Fax Start to send pages already scanned, or Stop/Exit to cancel. If frequent on typical faxes, turn Memory Transmission OFF.
First page of multiple copies is being scanned
Press Stop/Exit to cancel, then make a single copy.
A subsequent page of sorted copies is being scanned
Press Copy/Reports to copy scanned pages, or Stop/Exit to cancel. Restart with stacked copies to use less memory. S.FINE and PHOTO use more memory than FINE.
WRONG PASSWORDwRONG PASSWORD
2 checks
Incorrect password while unlocking
  1. Press Menu/Set, enter the registered four-digit password and press Menu/Set.
  2. A wrong password returns to TX LOCK MODE after two seconds; begin again.
  3. If forgotten, contact your Brother dealer.
Incorrect password while enabling TX Lock
A wrong password returns to the miscellaneous menu after two seconds. Begin the ON sequence again using the registered four-digit password.
NOT REGISTEREDnOT REGISTERED
No number is stored in the chosen One-Touch location: Store the number with Menu/Set, 6, 1 before using that key.

Troubleshooting

Find the problem you are experiencing
Condensed print and white streaks across the page or the top and bottom of sentences are cut off.3 checks
Printing or Receiving Faxes: The copy looks good
Make a copy first. If it looks good, a bad connection or telephone-line interference is likely.
The copy looks bad
Clean the scanner area following Cleaning the scanner.
The problem remains
Call Brother or your dealer for service.
Vertical black lines when receiving.2 checks
Printing or Receiving Faxes: Sender scanner may be dirty
Ask the sender to make a copy to test their machine. Try receiving from another machine.
The problem remains
Call Brother or your dealer for service.
The fax machine does not answer when called.2 checks
Phone Line or Connections: The machine does not answer
Check the correct receiving mode, FAX ONLY or F/T. Check for a dial tone and, if possible, call the machine to hear it answer.
There is still no answer
Check the telephone-line connection. Connect a standard handset to the machine telephone socket. If it does not ring when called, ask the telephone company to check the line.
Telephone answering device (TAD) does not answer when called1 check
Phone Line or Connections: External TAD does not answer
Connect its telephone-line cord to the correct socket and set the TAD to answer calls, following Connecting an external telephone answering device (TAD).
No dial tone on the handset2 checks
Phone Line or Connections: No dial tone after lifting the handset
Check line-cord connections at the machine and wall, and the handset connection at its socket. Test the wall socket with another single-line telephone.
No dial tone at the wall socket
Call the telephone company.
Poor sending quality.1 check
Sending Faxes: Sending quality is poor
Select FINE or S.FINE. Make a copy to test scanner operation.
Dialling does not work1 check
Sending Faxes: Dialling fails
Check all line-cord and power-cord connections. Lift the handset and dial manually; wait for receiving fax tones before pressing Fax Start.
Vertical black lines when sending.1 check
Sending Faxes: The machine copy shows the same fault
  1. The scanner area is dirty.
  2. Unplug power, lift the top cover and check the document path.
  3. Clean the white bar and glass strip underneath with isopropyl alcohol on a lint-free cloth, following Cleaning the scanner.
Double-ring in FAX/TEL mode1 check
Handling Incoming Calls: The machine signals a voice call
Lift the fax handset, or answer at an extension and press #51.
Transferring a call to the fax machine2 checks
Handling Incoming Calls: Answered with the fax handset
Press Fax Start and hang up immediately.
Answered at an extension
Press *51. Hang up when the fax machine answers.
Fax machine “hears” voice as fax tone2 checks
Handling Incoming Calls: Voice or music is interpreted as fax calling tones
At an extension, press #51 to deactivate the fax; at the machine or an external phone, press Stop/Exit.
Prevent recurrence
Turn Fax Detect OFF.
Transmission Verification Report prints “Result: ERROR”2 checks
Handling Incoming Calls: Temporary line noise is likely
Try sending the fax again.
The problem continues
Ask the telephone company to check the line.
Custom features on a single line.1 check
Handling Incoming Calls: Custom-feature signals interrupt shared-line fax data
ECM should help overcome the interruption. If avoiding even slight interruption is crucial, use a separate line without custom features.

Guides

How to load paper

Instructions from the manual
How to load paper6 steps
  1. Fan the paper well to avoid jams and misfeeds; tap it so the edges are even.
  2. Gently insert it with the print side down.
  3. Use A4 paper, 64–90 g/m², 0.08–0.10 mm thick, with up to 30 sheets in the tray.
  4. Store paper flat in its sealed original packaging away from moisture, sunlight and heat.
  5. Do not use extremely shiny or highly textured paper, previously printer-printed paper, uneven stacks, short-grain paper, curled, wrinkled, folded or ripped paper, staples, paper clips, paste, tape, cardboard, newspaper or fabric.
  6. The machine scans only 208 mm width regardless of paper width.
Fan and align recording paper, then insert it gently with its print side down.
Fan and align recording paper, then insert it gently with its print side down.

Setting the date and time

Instructions from the manual
Setting the Date and Time6 steps
  1. Press Menu/Set, 1, 2.
  2. Enter the last two year digits and press Menu/Set.
  3. Enter two month digits and press Menu/Set.
  4. Enter two day digits and press Menu/Set.
  5. Enter the time in 24-hour format and press Menu/Set.
  6. Press Stop/Exit.

Setting the station id

Instructions from the manual
Setting the Station ID7 steps
  1. Press Menu/Set, 1, 3.
  2. Enter a fax number of up to 20 digits and press Menu/Set.
  3. Enter a telephone number of up to 20 digits and press Menu/Set.
  4. Enter a name of up to 20 characters and press Menu/Set, then Stop/Exit.
  5. The fax number is required before the name or telephone number can be stored.
  6. Use the * key to enter +, followed by the country code, omit the leading zero from the area code and leave a space before the local number; do not enter a hyphen.
  7. If an ID is already stored, press 1 to change it or 2 to leave it unchanged.

Setting the beeper volume

Instructions from the manual
Setting the Beeper VolumeView
Press Menu/Set, 1, 4. Choose LOW, HIGH or OFF with the up/down keys. Press Menu/Set, then Stop/Exit.

Setting tone or pulse dialling mode

Instructions from the manual
Setting Tone or Pulse dialling modeView
Press Menu/Set, 1, 6. Choose TONE or PULSE with the up/down keys. Press Menu/Set, then Stop/Exit.

Choosing the receive mode

Instructions from the manual
Choosing the Receive Mode6 steps
  1. Choose FAX ONLY for a dedicated fax line, FAX/TEL for fax and voice calls without an answering device or Call Minder on the same line, TAD:ANSWER MACH. for an external answering device, or MANUAL to answer every call yourself.
  2. With MANUAL, if you hear fax tones, wait for the machine to take over before hanging up.
  3. Press Receive Mode repeatedly until the desired mode appears; the display returns to date/time after two seconds.
  4. In FAX/TEL, set Ring Delay and F/T Ring Time; with extension phones, keep Ring Delay at four rings.
  5. In TAD:ANSWER MACH., the external device answers all calls and stores voice messages; the fax machine prints faxes.
  6. Ring Delay and F/T Ring Time do not operate in this TAD mode.

Setting the ring delay

Instructions from the manual
Setting the Ring Delay4 steps
  1. Press Menu/Set, 2, 1.
  2. Choose the number of rings with the up/down keys and press Menu/Set, then Stop/Exit.
  3. The T94 menu lists 00–04 rings, or 02–04 for Ireland.
  4. In FAX/TEL with extension phones, use four rings.

Setting the f/t ring time (fax/tel mode only)

Instructions from the manual
Setting the F/T Ring Time (FAX/TEL mode only)4 steps
  1. Press Menu/Set, 2, 2.
  2. Select 20, 30, 40 or 70 seconds for alerting you to a voice call.
  3. Press Menu/Set, then Stop/Exit.
  4. The pseudo-ring continues for the selected time even if the caller hangs up.

Fax detect

Instructions from the manual
Fax Detect7 steps
  1. Press Menu/Set, 2, 3.
  2. Select ON, SEMI or OFF, press Menu/Set, then Stop/Exit.
  3. ON automatically receives fax calls answered at the machine, an external or extension phone.
  4. When RECEIVE appears or receiving chirps are heard, replace the handset.
  5. SEMI does this only for calls answered at the fax machine.
  6. With OFF, lift the handset and press Fax Start, or use *51 at the extension/external phone.
  7. If ON fails to connect a fax, use *51 at an external or extension phone, or lift the fax handset and press Fax Start.

Printing a reduced incoming fax

Instructions from the manual
Printing a reduced incoming fax (Auto Reduction)6 steps
  1. Press Menu/Set, 2, 5.
  2. Select AUTO, 100%, 93%, 87% or 75% with the up/down keys.
  3. Choose 100% for no reduction.
  4. Press Menu/Set, then Stop/Exit.
  5. AUTO fits an incoming fax onto one A4 page only if the original is no longer than 35 cm; longer originals print on a second page.
  6. If the original is smaller than the recording paper, no reduction occurs.

Reception into memory

Instructions from the manual
Reception into memory5 steps
  1. Press Menu/Set, 2, 6.
  2. Choose ON or OFF, press Menu/Set, then Stop/Exit.
  3. ON stores later received faxes when paper runs out until memory is full.
  4. OFF finishes the current fax in available memory but will not answer subsequent fax calls until paper is loaded.
  5. Refill the tray to resume printing.

Changing remote codes

Instructions from the manual
Changing the remote codes8 steps
  1. Press Menu/Set, 2, 4.
  2. Select ON or OFF with the up/down keys and press Menu/Set.
  3. Enter the new Fax Receive Code and press Menu/Set; enter the Telephone Answer Code and press Menu/Set; enter the Activation Voice Code and press Menu/Set.
  4. Press Stop/Exit.
  5. Defaults are *51, #51 and *81.
  6. Remote codes may not work with some telephone systems.
  7. If remote access to an external TAD always disconnects, try changing *51 to ### and #51 to 111.
  8. Fax Receive and Telephone Answer Codes cannot be identical.

Caller id (caller identification) (u.k. only)

Instructions from the manual
Caller ID (Caller IDentification) (U.K. only)6 steps
  1. Subscribe to the applicable local Caller ID service.
  2. PBX and other routing systems generally do not deliver identification signals.
  3. Press Menu/Set, 0, 2, select ON or OFF with the up/down keys, press Menu/Set, then Stop/Exit.
  4. Set Ring Delay to more than two rings; at one ring Caller ID cannot be received.
  5. The machine retains the latest 30 IDs, replacing the oldest with the 31st call.
  6. It also stores date and time of receipt.

Bt call sign (for u.k. only)

Instructions from the manual
BT Call Sign (U.K. only)5 steps
  1. For the applicable BT service using an external phone, press Menu/Set, 0, 3.
  2. Select ON or OFF, press Menu/Set, then Stop/Exit.
  3. ON automatically sets reception to MANUAL and prevents changing that mode while enabled.
  4. Switching this feature OFF leaves reception in MANUAL; select the required receive mode again.
  5. If you get a new fax number, reset this function.

Automatic transmission

Instructions from the manual
Automatic transmission6 steps
  1. Load the document face down, top edge first, in the automatic document feeder.
  2. Adjust the paper guides to the document width.
  3. Enter the fax number using One-Touch, Speed-Dial, Search or the dial pad, then press Fax Start.
  4. Do not lift the handset.
  5. The feeder holds up to ten sheets of standard 64–90 g/m² paper, fed individually; feed heavier paper one sheet at a time.
  6. Before sending, press Resolution if a setting other than STANDARD is needed.

Manual transmission

Instructions from the manual
Manual transmission5 steps
  1. Load the document face down in the feeder.
  2. Lift the handset and listen for a dial tone.
  3. Enter the fax number using the dial pad, One-Touch, Speed-Dial or Search/Mute.
  4. When you hear fax receiving tones, press Fax Start.
  5. Replace the handset.

Contrast

Instructions from the manual
Contrast5 steps
  1. Load the document face down.
  2. Press Menu/Set, 3, 3.
  3. Choose AUTO, LIGHT for a light original, or DARK for a dark original; press Menu/Set.
  4. Press 2 when finished, or 1 to select more sending settings.
  5. Enter the fax number and press Fax Start.

Cancelling a scheduled job

Instructions from the manual
Cancelling a scheduled job4 steps
  1. Press Menu/Set, 4.
  2. Select the scheduled job with the up/down keys and press Menu/Set.
  3. Press 1 to cancel it or 2 to exit without cancellation.
  4. Repeat for another job if necessary, then press Stop/Exit.

Delayed fax

Instructions from the manual
Delayed Fax8 steps
  1. Schedule a fax within the next 24 hours.
  2. Load the document face down.
  3. Press Menu/Set, 3, 7.
  4. Enter the sending time in 24-hour format and press Menu/Set.
  5. Select 1 for DOC to scan it when sent, or 2 for MEMORY to scan now.
  6. Press 1 for more settings or 2 to finish, then enter the fax number and press Fax Start.
  7. The machine waits until the chosen time.
  8. The number of pages that can be scanned into memory depends on their data.

Memory transmission

Instructions from the manual
Memory Transmission6 steps
  1. Load the document face down.
  2. Press Menu/Set, 3, 9.
  3. To change the default, select ON or OFF and press Menu/Set.
  4. Alternatively, select NEXT FAX ONLY with the up/down keys and press Menu/Set, then select ON or OFF for that fax and press Menu/Set.
  5. Press 2 when finished or 1 for further settings.
  6. Enter the fax number and press Fax Start.

Storing one-touch dial numbers

Instructions from the manual
Storing One-Touch Dial numbers6 steps
  1. Press Menu/Set, 6, 1, then press the One-Touch key to store.
  2. Enter a number of up to 20 digits and press Menu/Set.
  3. Enter a name of up to 15 characters and press Menu/Set, or press Menu/Set to store without a name.
  4. Select FAX, TEL or FAX/TEL and press Menu/Set, then repeat from selecting another One-Touch key, or press Stop/Exit to finish.
  5. Redial/Pause inserts a 3.5-second pause.
  6. Power loss does not erase stored numbers.

Storing speed-dial numbers

Instructions from the manual
Storing Speed-Dial numbers5 steps
  1. Press Menu/Set, 6, 2.
  2. Enter a two-digit location from 00 to 99 and press Menu/Set.
  3. Enter a number of up to 20 digits and press Menu/Set.
  4. Enter a name of up to 15 characters and press Menu/Set, or press Menu/Set for no name.
  5. Select FAX, TEL or FAX/TEL, press Menu/Set, then repeat from selecting another location, or press Stop/Exit to finish.

Making a single copy

Instructions from the manual
Making a single copy5 steps
  1. Load the document face down and press Copy/Reports twice.
  2. Do not pull the paper during copying.
  3. Press Stop/Exit to cancel.
  4. The machine cannot receive a fax during copying.
  5. The default single-copy resolution is S.FINE; select PHOTO with Resolution for photographs.

Copy options: single or multiple copies, sort/stack, reduce/enlarge

Instructions from the manual
Copy options: Single or Multiple copies, Sort/Stack, Reduce/Enlarge9 steps
  1. Load the document face down and press Copy/Reports.
  2. Enter 1–99 copies; press Copy/Reports to start now, or Menu/Set for further options.
  3. Select SORT for collated copies or STACK for all copies of each page together.
  4. Press Copy/Reports to start without resizing, or Menu/Set to select a ratio.
  5. Choose AUTO to fit the paper size, 50%, 75%, 87% or 93% to reduce, 100% for original size, or 120%, 125% or 150% to enlarge, then press Copy/Reports.
  6. If memory runs out on the first page, press Stop/Exit and make a single copy.
  7. For SORT after the first page, press Copy/Reports to copy scanned pages or Stop/Exit to cancel; restart using stacked copies to use less memory.
  8. The default multiple-copy or resizing resolution is FINE.
  9. Use Resolution to select S.FINE for small print or artwork, or PHOTO for photographs; both use more memory than FINE.

Document jam

Instructions from the manual
Document Jam5 steps
  1. Unplug the power cord before clearing a jam.
  2. Remove any document that is not jammed from the feeder.
  3. Lift the lever on the right to open the top cover.
  4. Pull the document toward the front.
  5. Close the top cover, pressing down on both sides until it clicks.
Clear a document jam toward the front; unplug power first.
Clear a document jam toward the front; unplug power first.

Paper jam

Instructions from the manual
Paper Jam8 steps
  1. Unplug the power cord before clearing a jam.
  2. Remove paper that is not jammed.
  3. Open the top cover with the right-hand lever.
  4. Gently pull the jammed paper from the tray toward the front; if the printout is jammed, pull it toward the front too, not the rear.
  5. Remove the print cartridge and turn its spool to tighten the ribbon.
  6. Reinstall the cartridge.
  7. Close the top cover, pressing down on both sides until it clicks.
  8. Reload the paper tray.
Pull jammed paper toward the front, tighten the ribbon and reinstall the cartridge. Unplug power before clearing a jam.
Pull jammed paper toward the front, tighten the ribbon and reinstall the cartridge. Unplug power before clearing a jam.

Cleaning the print head

Instructions from the manual
Cleaning the print head7 steps
  1. Unplug the power cord for safety.
  2. Recently used internal parts may be extremely hot; take care.
  3. Open the top cover with the right-hand lever and remove the print cartridge.
  4. Avoid the sharp metal edges shown in the manual.
  5. Wipe the print head with a lint-free cloth that is dry or lightly moistened with isopropyl alcohol.
  6. Wait until all alcohol is completely dry.
  7. Reinstall the cartridge, then close the top cover, pressing down on both sides until it clicks.
Wipe the print head with a dry or lightly alcohol-moistened lint-free cloth, then wait until completely dry.
Wipe the print head with a dry or lightly alcohol-moistened lint-free cloth, then wait until completely dry.

Cleaning the scanner

Instructions from the manual
Cleaning the scanner5 steps
  1. Unplug the power cord for safety.
  2. Open the top cover with the right-hand lever.
  3. Clean the white bar and the glass strip under it with isopropyl alcohol on a lint-free cloth.
  4. Do not drop anything into the machine.
  5. Close the top cover, pressing down on both sides until it clicks.
Unplug, then clean the white bar and glass strip with isopropyl alcohol on a lint-free cloth.
Unplug, then clean the white bar and glass strip with isopropyl alcohol on a lint-free cloth.

Changing the ribbon

Instructions from the manual
Changing the ribbon12 steps
  1. Unplug the power cord before working inside the machine.
  2. Open the top cover with the right-hand lever; avoid the sharp metal edges shown.
  3. Remove the used print cartridge and turn it upside down with the blue gear at the upper left.
  4. Unclip the upper white spool and slide the roll off the blue gear; do not remove the blue gear.
  5. Lift out the lower roll.
  6. Remove the white elastic from the new rolls and place the full roll in the lower position, with its shiny side down.
  7. Transfer the white gear and spools from the used cardboard cores into the same positions in the new cores.
  8. Insert the lower roll into the cartridge holders.
  9. Slip the upper-left cardboard core onto the blue gear and insert the upper roll into its holders.
  10. Turn the upper-right white spool clockwise to tighten the ribbon.
  11. Turn the cartridge over; insert its recessed triangle-marked end first and seat it in all four holders.
  12. Close the top cover securely by pressing down on both sides.
Ribbon replacement, steps 3–5: remove the used rolls and transfer the white gear and spools to the same positions.
Ribbon replacement, steps 3–5: remove the used rolls and transfer the white gear and spools to the same positions.
Ribbon replacement, steps 6–7: fit the new rolls and tighten the upper-right spool clockwise.
Ribbon replacement, steps 6–7: fit the new rolls and tighten the upper-right spool clockwise.
Ribbon replacement, steps 8–9: insert the triangle-marked recessed end first and seat all four holders, then close both sides.
Ribbon replacement, steps 8–9: insert the triangle-marked recessed end first and seat all four holders, then close both sides.

Choosing a location

Instructions from the manual
Choosing a location5 steps
  1. Put the machine on a flat, stable surface free of vibration and shocks, near a telephone socket and a standard grounded electrical socket, at 10–35°C.
  2. Avoid high-traffic areas, heaters, air conditioners, water, chemicals, refrigerators, direct sunlight, excessive heat, moisture, dust and interference from speakers or cordless-phone bases.
  3. Do not use sockets controlled by switches or timers, or circuits shared with large appliances that might disrupt power.
  4. Power interruption can erase memory.
  5. Use only the supplied power cord.

To use the fax machine safely

Instructions from the manual
To use the fax machine safely10 steps
  1. Before cleaning or clearing a paper jam, unplug the power cord.
  2. Do not handle the plug with wet hands.
  3. Avoid the illustrated sharp metal edges; internal parts may be extremely hot after use.
  4. Never touch uninsulated telephone wires or terminals unless the line is disconnected at the wall.
  5. Never install telephone wiring in a lightning storm or a wall socket in a wet location.
  6. Keep the power socket readily accessible.
  7. Do not use a telephone near a gas leak to report it.
  8. Use quality AC and telephone-line surge protection, or unplug the lines during lightning.
  9. Do not use the product near water appliances, in a wet basement or near a pool.
  10. Avoid using a telephone other than a cordless type during an electrical storm.

Connecting an external telephone

Instructions from the manual
Connecting an external telephone4 steps
  1. Connect an external telephone in the arrangement shown for the UK.
  2. When that phone or an external answering device is in use, EXT.
  3. TEL IN USE is displayed and lifting the fax handset sounds an alarm.
  4. To disconnect the external-phone call and switch to the fax machine, lift its handset and press Tel.

Connecting an external telephone answering device (tad)

Instructions from the manual
Connecting an external telephone answering device (TAD)6 steps
  1. The external TAD answers calls and the fax listens for calling tones.
  2. It must answer within four rings, with two recommended; the manual discourages toll saver if it exceeds five rings.
  3. If faxes are missed, reduce the external TAD Ring Delay.
  4. Except for a Distinctive Ring subscription, do not connect the TAD elsewhere on the same line; use the UK arrangement shown in the manual.
  5. Set the external TAD to one or two rings, record its outgoing message, set it to answer, and select TAD:ANSWER MACH. on FAX-T94.
  6. The fax machine Ring Delay does not apply.

Recording outgoing message (ogm) on an external tad

Instructions from the manual
Recording outgoing message (OGM) on an external TAD4 steps
  1. Record five seconds of silence at the beginning so the machine can hear fax calling tones before they stop.
  2. Limit speech to 20 seconds.
  3. End by giving the Fax Receive Code for manual fax senders, for example asking them to press *51 and Start.
  4. You may try omitting the initial pause, but if reception fails, re-record the message with it.

Using extension telephones (for u.k. only)

Instructions from the manual
Using extension telephones (For U.K. only)3 steps
  1. Parallel extension wiring can interrupt fax transmissions and reduce receive reliability.
  2. Ask BT, Kingston upon Hull Telecommunications, the PABX maintainer or a qualified telephone installation company to arrange the recommended downstream master/slave configuration shown in figure 2.
  3. The extension circuit terminates in a BT 431A modular plug inserted in the socket of the supplied white T-shaped line-cord connector; connect the fax machine to the master socket.

Multi-line connections (pabx)

Instructions from the manual
Multi-Line connections (PABX)5 steps
  1. Ask the telephone-system installer to connect the fax machine; a separate fax line is advisable.
  2. On a multiline system, ask to use the last line so every incoming call does not activate it.
  3. Correct operation with every PABX arrangement is not guaranteed; report difficulty first to the PABX company.
  4. If a switchboard operator answers all incoming calls, use MANUAL receive mode and initially treat calls as voice calls.
  5. The machine works only with two-wire PABX systems.

Setting the speaker volume

Instructions from the manual
Setting the Speaker Volume3 steps
  1. On FAX-T94, lift the handset and press Tel.
  2. Use the up/down volume keys to adjust the level shown on the LCD; each press moves to the next setting, which remains until changed.
  3. Press Tel again.

Setting the ring volume

Instructions from the manual
Setting the Ring Volume3 steps
  1. While the machine is idle, use the up/down volume keys to select a ring volume or turn ringing off.
  2. The machine rings on each press and displays the setting.
  3. The selected level remains until changed.

Receiving a fax at the end of a conversation

Instructions from the manual
Receiving a fax at the end of a conversation3 steps
  1. Ask the other party to load their document and press Start, waiting for your machine’s receiving tones before hanging up.
  2. When you hear calling beeps, press Fax Start.
  3. When RECEIVE is displayed, replace the handset.

Operation from extension telephones

Instructions from the manual
Operation from extension telephones6 steps
  1. For a fax call answered on an extension phone, press *51, wait for receiving tones, then hang up.
  2. At an external phone in the correct connection, press *51 and wait until the phone disconnects and RECEIVE appears before hanging up.
  3. Your caller must press Start to send.
  4. If a call has no voice, assume a manual fax.
  5. For a FAX/TEL voice pseudo-ring, lift the handset during F/T Ring Time and press #51 between double rings.
  6. If the call is a fax instead, press *51 to return it to the fax machine.

Remote call transfer

Instructions from the manual
Remote Call Transfer6 steps
  1. First set REMOTE CODE to ON.
  2. On the externally connected DECT cordless phone during an incoming voice call, press *81.
  3. When the fax machine pseudo-rings and shows PICK UP PHONE, lift its handset and press Tel.
  4. Do not hang up the cordless phone until it can no longer hear or speak to the caller; hanging up earlier loses the call.
  5. If nobody answers the fax machine, ringing stops after 30 seconds and the cordless phone may still speak to the caller.
  6. Transfer is only from the DECT phone to the fax machine; it cannot transfer back or act as an intercom.

Printing a fax from the memory (for fax-t94 only)

Instructions from the manual
Printing a fax from the memory (For FAX-T94 only)View
When Fax Storage is ON, press Menu/Set, 8, 4, then Fax Start. After printing finishes, press Stop/Exit.

Setting up polling receive

Instructions from the manual
Setting up Polling Receive (Standard)5 steps
  1. Both machines must support polling; some do not.
  2. Press Menu/Set, 2, 7.
  3. Select STANDARD with the up/down keys and press Menu/Set.
  4. Enter the other fax number and press Fax Start.
  5. You pay for the polling call.

Setup for polling receive with secure code

Instructions from the manual
Setup for Polling Receive with Secure Code5 steps
  1. Secure polling works only with another Brother fax machine.
  2. Agree the same four-digit secure code with the other party.
  3. Press Menu/Set, 2, 7, select SECURE and press Menu/Set.
  4. Enter the matching four-digit code and press Menu/Set.
  5. Enter the number to poll, then press Fax Start.

Setup delayed polling receive

Instructions from the manual
Setup Delayed Polling Receive5 steps
  1. Press Menu/Set, 2, 7.
  2. Select TIMER and press Menu/Set.
  3. Enter the polling time in 24-hour format and press Menu/Set.
  4. Enter the number to poll and press Fax Start.
  5. Only one delayed polling job can be set.

Sequential polling

Instructions from the manual
Sequential Polling5 steps
  1. Press Menu/Set, 2, 7.
  2. Select STANDARD, SECURE or TIMER and press Menu/Set.
  3. For SECURE, enter a four-digit code and press Menu/Set; for TIMER, enter a 24-hour polling time and press Menu/Set.
  4. Specify the destination machines using One-Touch, Speed-Dial, Search or a Group, then press Fax Start.
  5. The machine polls each destination in turn and prints a Sequential Polling Report.

Selecting a caller id from the memory for call reply

Instructions from the manual
Selecting a Caller ID from the Memory for Call Reply6 steps
  1. Press Menu/Set, 0, 2, select DISPLAY ID and press Menu/Set.
  2. The latest stored ID appears; if none is stored, the machine beeps and shows NO CALLER ID.
  3. Scroll through IDs with the up/down keys, press Menu/Set for the selected number, wait for the prompt, then press Fax Start.
  4. To send a fax, load the document and press Fax Start.
  5. To cancel a wrong selection, press Stop/Exit and begin again; the ID remains stored.
  6. Automatic redial does not operate for a busy or unanswered Call Reply.

To activate certain network services when using call reply

Instructions from the manual
To Activate Certain Network Services When Using Call Reply5 steps
  1. After selecting the caller ID, wait two seconds for its date and time.
  2. Enter the service prefix with the number keys, up to 20 digits; the display clears as you type.
  3. Press Fax Start to dial the prefix and number.
  4. Stop/Exit cancels the prefix and restores the selected ID; pressing it again exits Call Reply.
  5. Ask the network operator about problems or questions concerning its service.

Printing caller id list

Instructions from the manual
Printing Caller ID ListView
Press Menu/Set, 0, 2. Select PRINT REPORT with the up/down keys and press Menu/Set. Press Stop/Exit.

Sending a fax at the end of a conversation

Instructions from the manual
Sending a fax at the end of a conversationView
Ask the other party to wait for fax beeps and press Start before hanging up. Load the document face down and press Fax Start. When SEND appears, replace the handset.

Fax resolution

Instructions from the manual
Fax resolution2 steps
  1. With a document in the feeder, press Resolution repeatedly to select a temporary setting for this fax: STANDARD for most typed text, FINE for small print, S.FINE for small print or artwork, or PHOTO for photographs or varying gray shades.
  2. FINE transmits more slowly than STANDARD, S.FINE more slowly than FINE, and PHOTO is slowest.

Cancelling a job while scanning, dialling and sending the document

Instructions from the manual
Cancelling a fax in progressView
While scanning, dialling or sending a fax, press Stop/Exit to cancel it.

Composing your own comments

Instructions from the manual
Composing your own comments4 steps
  1. Press Menu/Set, 3, 2.
  2. Choose position 5 or 6 with the up/down keys and press Menu/Set.
  3. Enter a customized cover-page comment of up to 27 characters with the dial pad, then press Menu/Set.
  4. Press 1 for more sending settings or 2 to exit.

Cover page for next fax only

Instructions from the manual
Cover page for next fax only8 steps
  1. First set up the Station ID.
  2. Load the document face down, press Menu/Set, 3, 1, then Menu/Set when NEXT FAX ONLY appears.
  3. Select NEXT FAX:ON or NEXT FAX:OFF and press Menu/Set.
  4. Select a standard or custom comment and press Menu/Set.
  5. Enter a two-digit page count, using 00 for a blank count; use the left key to correct a mistake.
  6. Press Menu/Set.
  7. Press 1 for more settings or 2 to finish.
  8. Enter the destination fax number and press Fax Start.

Always send cover page

Instructions from the manual
Send a cover page for all faxes6 steps
  1. First set up the Station ID.
  2. Press Menu/Set, 3, 1.
  3. Select ON or OFF with the up/down keys and press Menu/Set.
  4. If ON, select a standard or custom comment and press Menu/Set.
  5. Press 1 for more sending settings or 2 to exit.
  6. With this default, each fax includes a cover page but its page count is blank.

Using a printed cover page

Instructions from the manual
Using a printed Cover PageView
Press Menu/Set, 3, 1. Select PRINT SAMPLE with the up/down keys and press Menu/Set. Write on the sample and attach it to the fax document.

Broadcasting

Instructions from the manual
Broadcasting6 steps
  1. Store the destination numbers as Groups, One-Touch or Speed-Dial first.
  2. Load the document face down, press Menu/Set, 3, 9 to select ON for Memory Transmission, then press Menu/Set.
  3. Enter One-Touch, Speed-Dial, Search or Group destinations one after another, up to 104 locations, and press Fax Start.
  4. The document is stored and sent to each destination, with redial for busy lines and a Broadcast Report afterwards.
  5. Stop/Exit during transmission cancels the current destination; Menu/Set, 4 cancels all locations.
  6. After broadcasting, return to Memory Transmission and select OFF if required.

Overseas mode

Instructions from the manual
Overseas Mode4 steps
  1. For difficulty sending overseas due to possible line interference, load the document face down and press Menu/Set, 3, 5.
  2. Select ON or OFF with the up/down keys and press Menu/Set.
  3. Press 1 for further settings or 2 to finish, then enter the destination number and press Fax Start.
  4. Overseas Mode turns itself off after this fax.

Call reservation

Instructions from the manual
Call Reservation7 steps
  1. Load the document face down and press Menu/Set, 3, 6.
  2. Select ON or OFF and press Menu/Set.
  3. If ON, select ON or OFF for Call Back Message and press Menu/Set.
  4. Press 1 for more settings or 2 to finish, then enter the fax number and press Fax Start.
  5. If Call Reservation is ON and the machine rings, lift the handset to speak.
  6. Auto redial, Delayed Transmission and Polling cannot be used with Call Reservation.
  7. Call Back Message requires a registered Station ID.

Print sample call back message

Instructions from the manual
Print Sample Call Back MessageView
Press Menu/Set, 3, 6. Select PRINT SAMPLE with the up/down keys and press Menu/Set.

Setting up polled transmission (standard)

Instructions from the manual
Setting up Polled Transmit (Standard)6 steps
  1. Load the document to be retrieved.
  2. Press Menu/Set, 3, 8, select STANDARD and press Menu/Set.
  3. Choose 1 for DOC to scan when polled, or 2 for MEMORY to scan now.
  4. Press 1 for more settings or 2 to finish, then Fax Start.
  5. A document left in the feeder remains there until polled once; interrupt the job with Menu/Set, 5 if another fax or copy is needed.
  6. A document stored in memory can be polled more than once.

Setup for polling transmit with secure code

Instructions from the manual
Setup for Polling Transmit with Secure Code6 steps
  1. Secure polling works only with another Brother fax machine.
  2. Load the document face down, press Menu/Set, 3, 8, choose SECURE and press Menu/Set.
  3. Enter a four-digit secure code and press Menu/Set.
  4. Choose 1 for DOC to scan when polled, or 2 for MEMORY to scan now.
  5. Press 1 for more settings or 2 to finish, then Fax Start and wait for polling.
  6. The polling machine must enter your four-digit code.

Interrupting delayed fax and polled transmit jobs

Instructions from the manual
Interrupting Delayed Fax and Polled Transmit jobs6 steps
  1. For a scheduled job whose document remains in the feeder, press Menu/Set, 5.
  2. Wait two seconds, remove that document, and load the document to send now.
  3. Enter its destination number and press Fax Start.
  4. When transmission finishes, return the original document to the feeder and press Menu/Set, 5 to restore the scheduled job.
  5. Automatic redial and Menu mode cannot be used during the interruption.
  6. Memory-scanned scheduled jobs do not need interruption to send a fax or make a copy.

Setting up the tx lock system for the first time

Instructions from the manual
Setting up the password7 steps
  1. For first-time TX Lock setup, press Menu/Set, 0, 1, then Menu/Set.
  2. Enter a new four-digit password and press Menu/Set.
  3. Re-enter it and press Menu/Set.
  4. Select SET TX LOCK and press Menu/Set.
  5. Enter the registered password and press Menu/Set.
  6. ACCEPTED appears for two seconds, then TX LOCK MODE.
  7. If WRONG PASSWORD appears, the menu returns after two seconds; begin again.

Changing the tx lock system password

Instructions from the manual
Changing the TX Lock password6 steps
  1. Press Menu/Set, 0, 1.
  2. Select SET PASSWORD and press Menu/Set.
  3. Enter the current four-digit password and press Menu/Set.
  4. Enter a new four-digit password and press Menu/Set.
  5. If VERIFY:XXXX appears, re-enter it and press Menu/Set.
  6. Press Stop/Exit.

Switching tx lock system on

Instructions from the manual
Turning TX Lock on6 steps
  1. Press Menu/Set, 0, 1.
  2. Select SET TX LOCK and press Menu/Set.
  3. Enter the registered four-digit password and press Menu/Set.
  4. ACCEPTED appears for two seconds, then TX LOCK MODE.
  5. A wrong password returns to the miscellaneous menu after two seconds; begin again.
  6. TX Lock blocks operations except receiving faxes, answering calls, previously scheduled delayed transmissions and polling, previously enabled forwarding, and remote retrieval.

Switching off tx lock system

Instructions from the manual
Turning TX Lock off6 steps
  1. Press Menu/Set while TX Lock is ON.
  2. Enter the registered four-digit password and press Menu/Set.
  3. ACCEPTED appears and after two seconds the display returns to normal and TX Lock is OFF.
  4. A wrong password displays WRONG PASSWORD; after two seconds TX LOCK MODE returns.
  5. Begin again using the registered password.
  6. If forgotten, contact your Brother dealer for service.

Changing one-touch and speed-dial numbers

Instructions from the manual
Changing One-Touch and Speed-Dial numbers5 steps
  1. When the selected stored location asks, press 1 to change or 2 to leave it unchanged.
  2. Use the left/right keys to position the cursor and overwrite a character.
  3. To erase the whole number or name, place the cursor at its first character and press Stop/Exit; characters at and to the right of the cursor are deleted.
  4. Enter the new number and press Menu/Set, then enter a name of up to 15 characters or leave it blank and press Menu/Set.
  5. Select FAX, TEL or FAX/TEL and press Menu/Set, then store another number or press Stop/Exit.

Setting up groups for broadcasting

Instructions from the manual
Setting up Groups for Broadcasting5 steps
  1. First store each destination in One-Touch or Speed-Dial memory.
  2. Press Menu/Set, 6, 3, choose the One-Touch key for the group, enter a group number from 1 to 4 and press Menu/Set.
  3. Add One-Touch destinations by pressing their key; for Speed-Dial, press Search/Mute and the two-digit location.
  4. Press Menu/Set to accept the destinations, enter the group name and press Menu/Set, then Stop/Exit.
  5. Each group uses a One-Touch key; use up to four small groups or up to 103 numbers in one group.

On hook dialling

Instructions from the manual
On Hook dialling4 steps
  1. Dial with the dial pad or Quick-Dial keys.
  2. On FAX-T94, press Fax Start, then lift the handset when the monitor speaker lets you hear the call answered.
  3. Pressing Tel before lifting the handset disconnects the call.
  4. Replace the handset to finish.

Mute

Instructions from the manual
Mute3 steps
  1. During a handset call, press Search/Mute to put it on hold.
  2. You may replace the handset without disconnecting; pick it up again to release the hold.
  3. Pressing Search/Mute without lifting the handset instead starts Search.

Tone or pulse

Instructions from the manual
Tone or PulseView
If a Pulse service needs temporary tone signals, lift the handset and press #. All following digits use tone signals. Hanging up restores Pulse service.

Programming a fax forwarding number

Instructions from the manual
Setting up Fax Forwarding4 steps
  1. Press Menu/Set, 8, 1.
  2. Select ON or OFF with the up/down keys and press Menu/Set.
  3. Enter the forwarding fax number of up to 20 digits and press Menu/Set, then Stop/Exit.
  4. With forwarding ON, received faxes are stored in memory, then sent to the programmed number.

Setting fax storage

Instructions from the manual
Setting Fax Storage5 steps
  1. Press Menu/Set, 8, 2.
  2. Select ON or OFF with the up/down keys, press Menu/Set, then Stop/Exit.
  3. ON stores received faxes for forwarding or remote retrieval and automatically prints a backup to protect against memory loss in a power failure.
  4. When turning it OFF with faxes stored, press 1 to erase all fax data and turn storage off, or 2 to keep the faxes and leave storage on.
  5. Print stored faxes with Menu/Set, 8, 4, then Fax Start.

Setting your remote access code

Instructions from the manual
Setting your remote access code5 steps
  1. Press Menu/Set, 8, 3.
  2. Enter three digits from 000 to 998 and press Menu/Set; the final * is fixed.
  3. Press Stop/Exit.
  4. Do not choose the same code as Fax Receive *51, Telephone Answer #51 or Activation Voice *81.
  5. Enter a new code to change it, or press Stop/Exit instead of entering digits in the second step to restore the inactive ---* setting.

Using your remote access code

Instructions from the manual
Using your remote access code7 steps
  1. Dial the fax number from a touch-tone telephone or another fax machine.
  2. When answered, immediately enter your three-digit access code followed by *.
  3. One long beep means fax messages; no beeps means none.
  4. After two short beeps, enter a remote command within 30 seconds or the machine hangs up.
  5. Invalid commands produce three beeps.
  6. Press 90 when finished and hang up.
  7. In MANUAL reception, wait about two minutes after ringing begins, then enter the access code within 30 seconds.

Remote commands

Instructions from the manual
Remote commands7 steps
  1. After entering the remote access code and hearing two short beeps, use 951 for forwarding OFF, 952 for Fax Forwarding, 954 to register a forwarding number 956 for Fax Storage ON or 957 for Fax Storage OFF.
  2. A long beep accepts a change; three short beeps mean a required setting is missing.
  3. OFF is available after registering or erasing all faxes.
  4. Use 961 and a remote fax number for a memory-status list, 962 for all stored faxes or 963 to erase faxes, accepted with a long beep.
  5. Use 971 to check for faxes: one long beep means yes, three short beeps means no.
  6. Use 981 for TAD:ANSWER MACH., 982 for FAX/TEL or 983 for FAX ONLY; a long beep accepts the change.
  7. Press 90 to exit, wait for the long beep, then replace the handset.

Retrieving fax messages

Instructions from the manual
Retrieving fax messages6 steps
  1. Dial your fax number and immediately enter the three-digit remote access code followed by * when it answers.
  2. A long beep means messages.
  3. After two short beeps, press 962.
  4. Wait for the long beep, enter the destination fax number of up to 20 digits followed by ##.
  5. Do not use * or # as number digits; # can store a pause.
  6. Hang up after the beep; your machine calls the destination, which prints the stored faxes.

Changing your fax forwarding number

Instructions from the manual
Changing your Fax Forwarding number6 steps
  1. Dial your fax number and enter the three-digit remote access code followed by * as soon as it answers.
  2. A long beep means messages.
  3. After two short beeps, press 954.
  4. Wait for the long beep, then enter the new forwarding fax number of up to 20 digits followed by ##.
  5. Do not use * or # as dial-number digits; # stores a pause.
  6. Hang up after the beep.

Customizing the transmission verification (xmit) report

Instructions from the manual
Customizing the Transmission Verification Report4 steps
  1. Press Menu/Set, 7, 1.
  2. Select ON or OFF with the up/down keys and press Menu/Set, then Stop/Exit.
  3. ON prints a report for every sent fax, showing date, time and success OK.
  4. OFF prints only on a transmission error, NG.

Setting the journal period

Instructions from the manual
Setting the Journal Period7 steps
  1. Press Menu/Set, 7, 2.
  2. Choose OFF, every 30 faxes, every 6, 12 or 24 hours, or every 2 or 7 days.
  3. Press Menu/Set; for seven days, choose the starting day when prompted.
  4. Enter the start time in 24-hour format, press Menu/Set, then Stop/Exit.
  5. At a timed interval the journal prints and clears its recorded jobs; a full 30-job memory prints early and clears them.
  6. Printing an extra journal before it is due does not clear them.
  7. With OFF, print manually.

To print a report

Instructions from the manual
How to print a report4 steps
  1. Remove documents from the feeder.
  2. Press Copy/Reports, then the report number: 1 HELP LIST, 2 QUICK-DIAL in number order, 3 FAX JOURNAL for the last 30 incoming/outgoing faxes, 4 XMIT VERIFY for the last transmission, 5 TEL.INDEX in alphabetical order, 6 USER SETTINGS, or 7 MEMORY STATUS.
  3. Press Stop/Exit.
  4. The last transmission-report information remains only until the handset is lifted.

Important safety instructions

Instructions from the manual
Important safety instructions16 steps
  1. Read, retain and follow all instructions and product warnings.
  2. Unplug before cleaning; do not use liquid or aerosol cleaners for general cleaning, and use a damp cloth.
  3. Keep the machine away from water and unstable surfaces.
  4. Keep ventilation openings clear; do not place it on a bed, sofa or rug, near a heater or in a built-in installation without ventilation.
  5. Use only the power type on the label; ask the dealer or power company if unsure.
  6. Use the grounded plug in a grounded socket and never defeat its ground; ask an electrician to replace an unsuitable socket.
  7. Keep objects off the power cord and keep the cord out of walking paths.
  8. Keep the fax output and its path clear, and wait for pages to exit before picking them up.
  9. Never insert objects through cabinet slots or spill liquid inside.
  10. Do not service the machine yourself; refer servicing to service personnel.
  11. Unplug and seek authorized service if the power cord is damaged or frayed, liquid enters, the product is exposed to rain or water, it fails to operate normally with the documented controls, it is dropped or its cabinet damaged, or performance distinctly changes.
  12. Adjust only controls covered by the instructions.
  13. A surge protector is recommended.
  14. Keep extension-cord totals within its rating and wall-socket totals within the socket rating.
  15. Do not touch documents during printing.
  16. There is no mains ON/OFF switch; keep the mains plug accessible for rapid disconnection in an emergency.

Setting pabx

Instructions from the manual
Setting PABX6 steps
  1. Press Menu/Set, 1, 5.
  2. Select ON for a PABX connection, otherwise OFF, with the up/down keys.
  3. Press Menu/Set, then Stop/Exit.
  4. R provides timed-break recall for an outside line, recalling the operator or transferring to an extension.
  5. A Quick-Dial number may begin with R; when PBX is ON that recalls the outside line automatically.
  6. With PBX OFF, a stored number containing R cannot be used.

Setting the clock change

Instructions from the manual
Setting the Clock Change4 steps
  1. Press Menu/Set, 1, 6.
  2. Select TO SUMMER TIME for a one-hour gain or TO WINTER TIME for a one-hour loss with the up/down keys.
  3. Press Menu/Set.
  4. Press 1 to change the time or 2 to leave it unchanged.

Entering text

Instructions from the manual
Entering text5 steps
  1. Press the appropriate dial-pad key repeatedly for the desired character: 2 ABC, 3 DEF, 4 GHI, 5 JKL, 6 MNO, 7 PQRS, 8 TUV or 9 WXYZ.
  2. To insert a space, press the right key once between numbers or twice between letters.
  3. For a wrong letter, move left to the cursor after the last correct letter and press Stop/Exit; everything above and to its right is deleted, then re-enter the text.
  4. For successive characters on the same key, move the cursor right between them.
  5. For special characters, press *, # or 0, move left/right under the required symbol and press Menu/Set.

Navigation keys

Instructions from the manual
Navigation keys5 steps
  1. Press Menu/Set to access programming and store selections.
  2. Menu numbers are 1 Initial Setup, 2 Setup Receive, 3 Setup Send, 4 Cancel Job, 5 Interrupt, 6 Set Quick-Dial, 7 Report Setting, 8 Remote Fax Opt for T94, and 0 Miscellaneous.
  3. Use up/down to scroll menu levels or options and Menu/Set to select.
  4. Stop/Exit exits.
  5. The left key goes backward if a choice was passed.

Memory storage

Instructions from the manual
Memory StorageView
Permanent menu settings survive power failure. Temporary settings such as Contrast and Overseas Mode are lost; the date and time may need resetting.

Multiple resolution transmission

Instructions from the manual
Multiple Resolution Transmission8 steps
  1. Load the document face down.
  2. Press Menu/Set, 3, 4.
  3. Select the resolution for page 1 with up/down and press Menu/Set.
  4. Repeat for each following page.
  5. Press Stop/Exit when finished.
  6. Press 1 for other sending settings or 2 to finish.
  7. Enter the fax number and press Fax Start; to copy with these resolutions, press Copy/Reports instead at the last step.
  8. After the fax, resolutions return to STANDARD.

Manual dialling

Instructions from the manual
Manual diallingView
Lift the handset. When a dial tone is heard, dial using the number keys. Replace the handset to finish.

One-touch dialling

Instructions from the manual
One-Touch Dialling2 steps
  1. Lift the handset, press the stored One-Touch key, then replace the handset to finish.
  2. For a fax, press Fax Start after the key; if the handset was lifted, wait for receiving fax tones before pressing Fax Start.

Speed-dialling

Instructions from the manual
Speed-Dialling3 steps
  1. Lift the handset, press Search/Mute, then # and the stored two-digit location.
  2. Replace the handset to finish.
  3. For a fax, press Fax Start after entering the location; if the handset was lifted, wait for receiving fax tones before pressing Fax Start.

Pause

Instructions from the manual
PauseView
Press Redial/Pause to insert a 3.5-second pause between numbers. For overseas calls, press it repeatedly to increase the pause length.

Redial (telephone)

Instructions from the manual
Redial (Telephone)View
Lift the handset, press Redial/Pause to retry the last number, then replace the handset to finish.

Manual and automatic fax redial

Instructions from the manual
Manual and automatic fax redial3 steps
  1. For a manually sent fax on a busy line, press Redial/Pause and Fax Start to try again.
  2. Redial works only for numbers dialled from the control panel.
  3. For automatically sent faxes on a busy line, the machine retries three times at five-minute intervals.

Packing and shipping the machine

Instructions from the manual
Packing and shipping the machine4 steps
  1. Use the original packing materials; improper packing may cause damage that is not covered by warranty.
  2. Unplug the machine from AC power.
  3. Remove and pack the paper wire extension, telephone-line cord, print cartridge and handset.
  4. Wrap the machine in its plastic bag and put it into the original carton with the original packing material.

Packing list

Instructions from the manual
Packing List3 steps
  1. Check the listed telephone-line cord, telephone handset and curled cord, paper wire extension, paper tray, One-Touch name label, user guide and quick setup guide.
  2. Keep the packing material for transport; improper packing can damage the fax machine and may void its warranty.
  3. The included starter print ribbon supplies up to 30 pages.

Attach the paper wire extension and paper tray

Instructions from the manual
Attach the paper wire extension and paper trayView
Attach the paper wire extension first, then the paper tray. Seat the tray’s wide pins firmly in the pockets along the machine’s top edge.
Attach the wire extension first, then seat the paper tray wide pins firmly in the top-edge pockets.
Attach the wire extension first, then seat the paper tray wide pins firmly in the top-edge pockets.

Load the paper

Instructions from the manual
Load the PaperView
Place up to 30 A4 sheets of 64–90 g/m² paper, 0.08–0.10 mm thick, in the tray. Tap the stack so its edges are even.

Connect the handset, power cord and telephone line cord

Instructions from the manual
Connect the handset, power cord and telephone line cordView
Connect the handset first. Connect the power cord next. Finally connect the telephone-line cord to the socket marked LINE.

If you are sharing one phone line with an external telephone answering device, connect it now as shown below.

Instructions from the manual
If you are sharing one phone line with an external telephone answering device, connect it now as shown below.2 steps
  1. Use the correct UK external TAD connection shown in the setup guide; do not connect it elsewhere on the line.
  2. Follow Connecting an external telephone answering device (TAD) in the user guide.

Set date and time

Instructions from the manual
Set Date and Time6 steps
  1. Press Menu/Set, 1, 2.
  2. Enter the last two year digits and press Menu/Set.
  3. Enter two month digits and press Menu/Set.
  4. Enter two day digits and press Menu/Set.
  5. Enter the time in 24-hour format and press Menu/Set.
  6. Press Stop/Exit.

Set station id

Instructions from the manual
Set Station ID6 steps
  1. Press Menu/Set, 1, 3.
  2. Enter the fax number, up to 20 digits, then press Menu/Set.
  3. Enter the telephone number, up to 20 digits, then press Menu/Set.
  4. Enter the name, up to 20 characters, using the dial pad and printed character chart, then press Menu/Set.
  5. To enter a space in the name, press the right key twice.
  6. Press Stop/Exit.

Select receive mode

Instructions from the manual
Select Receive Mode2 steps
  1. Press Receive Mode repeatedly until the required setting appears.
  2. Choose FAX ONLY for a dedicated fax line where every call is answered as a fax; FAX/TEL for fax and voice calls on one line; TAD:ANSWER MACH. on T94 for an external answering device, which answers every call and stores voice messages while fax messages are printed; or MANUAL to answer every call yourself.

Controls and parts

See the manual diagrams 2 diagrams
Shared-manual front parts for FAX-T94; use the exact T94 panel below for button positions.
Shared-manual front parts for FAX-T94; use the exact T94 panel below for button positions.

Diagram key

  • 1: Telephone Handset — used to make telephone calls.
  • 2: Handset Curled Cord — connects the machine and handset.
  • 3: Paper Wire Extension — supports recording paper.
  • 4: Paper Tray — holds recording paper.
  • 5: Paper Guides — press and slide to match document width.
  • 6: Control Panel — keys and display control the machine.
  • 7: Cover Open Lever — lift to open the top cover.
FAX-T94 controls and display, with all thirteen numbered callouts explained below.
FAX-T94 controls and display, with all thirteen numbered callouts explained below.

Diagram key

  • 1: LCD (Liquid Crystal Display) — shows setup and operating messages.
  • 2: Tel — shuttles the line between handset and monitor speaker.
  • 3: Dial Pad — dials phone and fax numbers and enters information; # changes pulse to tone dialling during a call.
  • 4: Redial/Pause — redials the last number or inserts a pause in stored numbers.
  • 5: Search/Mute — searches stored numbers, dials a two-digit stored location after #, or puts a call on hold.
  • 6: R — accesses an outside line, recalls the operator or transfers to another extension on a PABX.
  • 7: Receive Mode — selects how incoming calls are handled.
  • 8: Resolution — sets fax or copy resolution.
  • 9: Stop/Exit — stops a fax, cancels an operation or exits the menu.
  • 10: Fax Start — starts an operation such as sending a fax.
  • 11: Copy/Reports — copies a document in the feeder; with an empty feeder, opens HELP LIST, QUICK-DIAL, FAX JOURNAL, XMIT VERIFY, TEL.INDEX, USER SETTINGS or MEMORY STATUS reports.
  • 12: One-Touch Dial Keys — four keys access previously stored phone numbers.
  • 13: Navigation Keys — Menu/Set accesses menus, programming and stores settings; left/right scroll menu selections or search names alphabetically; up/down scroll menus and options or adjust ring and speaker volume.

Model details

Model and compatibility

Region
UK/IRE edition; approved only in the country of purchase, with local support restricted to machines purchased there.
Recording paper
A4, 64–90 g/m², 0.08–0.10 mm thick; tray holds up to 30 sheets.
Ribbon supplies
PC-70 print cartridge; PC-71RF single, PC-72RF double and PC-74RF four-roll refill packs. Use the correct Brother replacement ribbon.

Manuals and sources

  1. Brother operation manual
  2. Brother model support and details
  3. Brother manual download listing
  4. Brother operation manual
ManualGrid

Manuals, error messages and practical checks for the products you own.

An independent reference. Product names and trademarks belong to their respective owners.